SCREEN-TO-PRINT COMMUNICATION AND PROOF RECORD
Blank working record; no proof or measurement has been performed for you.

SUPPLIER COMMUNICATION
Job / intended use / quantity: _________________________________________
Supplier / contact / date: _____________________________________________
Process: _______________ Exact stock or substrate: ______________________
Coating / finish / other materials: ____________________________________
Required file format / export preset: __________________________________
Deliver RGB or CMYK? _________________ Embedded source profile: ________
Who converts? _______________________ Target output profile: ___________
Conversion / rendering settings agreed: ________________________________
Critical colors and regions: __________________________________________
Proof type / target condition / what it represents: _____________________
What needs a production sample? ________________________________________
Agreed review lighting and viewing conditions: _________________________
Change / reproof procedure: ____________________________________________

PROOF CHECKLIST
[ ] Exact file revision and profile identified.
[ ] Target process, stock and finish agreed.
[ ] Proof type and what it simulates identified.
[ ] Relevant output/proof profile and conversion owner recorded.
[ ] Viewing conditions recorded; no approval based only on a phone photo.
[ ] Critical logo, neutrals, image highlights and shadows inspected.
[ ] Actual text size and information hierarchy checked on physical sample.
[ ] Observations state where the difference appears, without guessed causes.
[ ] Decision and unresolved questions recorded.
[ ] Changes after approval reviewed for another proof.

PROOF RECORD
Filename / revision / date: ____________________________________________
Proof ID / type / supplier: ____________________________________________
Target conditions: _____________________________________________________
Source profile / output or proof profile: ______________________________
Conversion owner / relevant settings: __________________________________
Display setup / print viewing light: ___________________________________
Area | observation | requested action | new proof/revision needed
____ | ___________ | ________________ | ___________________________
____ | ___________ | ________________ | ___________________________
Decision: approve / revise / questions pending
Person responsible and date: ___________________________________________
Retained proof or sample reference: ____________________________________

RGB adds light; ideal CMY subtracts reflected light; K is black ink.
The diagram is conceptual, not an actual ink measurement or universal conversion.
Soft proof = display simulation for defined output conditions.
Printed proof = may simulate target output on another printer and paper.
Production sample = inspect the aspects of the actual job it represents.
Agree the scope with the supplier. A screenshot does not supply print approval.

References:
https://www.color.org/faqs/
https://helpx.adobe.com/photoshop/desktop/print/prepare-your-workspace-for-color-printing.html
https://helpx.adobe.com/photoshop/desktop/print/prepare-images-for-commercial-printing.html
https://helpx.adobe.com/photoshop/desktop/print/print-with-color-management.html
https://helpx.adobe.com/photoshop/desktop/print/print-a-hard-proof.html